Student Health Services Appointments

Note: In-person appointments are only for Barbados, (China Group A) China more >6 month stay. Which includes; Summer Peking Univerity program partnered with the Fall Beijing Normal University program, Israel (Hebrew Univ. and Ben-Gurion University, Singapore Year, South Africa, and Taiwan NTU fall, year and spring, Japan Group B: Doshisha, Hitosubashi, International Christian University (ICU), Keio University . All others must begin this process through SHS online.

These countries are in-person because they require additional testing and a physical exam.

Timeline for this process: PLAN AHEAD!!!

Print out and complete the EAP Confidential Health History Form

30 minutes + time to gather immunization records

Go to the Student Health Services appointment desk to schedule a preliminary appointment and your physical. You must bring your completed country-specific health form/s (found in your UCEAP checklist) when you schedule the appointments.

10 minutes

Attend your preliminary appointment and your physical appointment. Bring your completed EAP Confidential Health History Form and country-specific health form/s.

30 minutes each

Mail your Health Clearance form to UCEAP. Student Health Services provides a self-addressed envelope for UCEAP. It is your responsibility to add your Travel Clinic Certificate (if applicable) to the envelope before mailing it to UCEAP 60 days beforem your program start date . See deadline in your UCEAP checklist

1-3 days (See Deadline)

*If you do not bring the EAP Confidential Health History Form completely filled out, you will be asked to reschedule and fees will be applied.


  1. Gather your immunization records. This information can usually be obtained from your personal physician, your parents, or the high school you last attended.

  2. If you are currently under the care of a specialist for medical or psychiatric condition, you will need to request a signed letter on official letterhead approving your travel and detailing any special accomodations or care you may need abroad. Please have your specialist fax the letter to 805-893-4911, Attn: Kim Finegold. Specialist Letter Request Form (pdf)

  3. The SHS clinician may require a follow-up appointment or additional documentation before a clearance will be issued.


All charges will be billed to your BARC account.

Physical………………………………..Price will depend on complexity
Fee for missed appointment………….$55.00*

* If you need to cancel your appointment and reschedule, please contact SHS at least 24 hours before your appointment to avoid any fees.