Peer Advisor Positions

Peer Advisor Positions

The UCSB Education Abroad Program (EAP) has a few paid positions available for student Peer Advisors for the 2020-2021 academic year. Peer Advisors are the primary resource for students interested in studying abroad through the University of California Education Abroad Program (UCEAP). They will have numerous responsibilities in our department, such as guiding prospective EAP students, planning virtual (and in person, as allowed) outreach programs, presenting to various groups of students, and general administrative duties. This is a terrific opportunity to remain involved with UCSB EAP, the international sphere, and to utilize the ideas that you have developed through your experiences abroad. 

Job Description

The UCSB EAP Campus office will hire a new group of UCSB EAP returnees this Fall quarter as Peer Advisors (PAs). They will assist with outreach, recruitment, retention and orientations in addition to a variety of clerical tasks. PAs must be available to work for the entire academic year and will earn $13.00 per hour.

PAs typically work a maximum of 10 hours per week, including a weekly meeting and some evening and weekend hours. Occasionally they may be asked to work additional hours. For the Fall 2020 term, all PA duties will be conducted remotely by Zoom, email and phone.  PAs must feel comfortable using Zoom. Duties will be reassessed for the Winter and Spring terms.  Peer Advisors are usually required to attend informational meetings, presentations, orientations, and external events when requested. A great deal of professionalism, flexibility, and dedication are required as work schedules may vary each week, and working after regular business hours may be required several times per quarter. Plan to jump right in and start working immediately!

OUTREACH/RECRUITMENT RESPONSIBILITIES (40-50%):

  • Provide general and specific information about UCEAP and UCSB EAP to students, staff, faculty, parents, and other parties

  • Specialized advising for own host country as well as several other countries

  • Specialized advising for own major as well as other academic departments

  • Give virtual or in-person classroom, residence hall, and/or club presentations

  • Help students select a program and guide them through the application and pre-departure preparation process

  • Help advisors prepare for general orientations & country-specific meetings

  • Represent UCSB EAP at various campus virtual or in-person events such as Parents’ Weekend, Open House, Study Abroad Fair, etc

  • Organize in-person or virtual returnee and reciprocity social events

  • Organize and update UCSB EAP display cases when physically working on campus

  • Take out large A-frame signs when physically working on campus

  • Table on campus and wear the UCSB EAP Passport Costume for recruitment purposes when physically working on campus

  • Help review student applications and host virtual and in-person application workshops

  • Encourage fellow returnees and reciprocity students to participate in informational meetings, interviews and orientations

  • Table/attend events during the day/evening at the Student Resource Building and in Isla Vista when physically working on campus

  • Help keep UCSB EAP’s intake workload flowing smoothly

  • Other duties as assigned

CLERICAL DUTIES (50-60%):

  • Be the first point of contact for the UCSB EAP department and make referrals as needed

  • Monitor the daily sign-in sheets for people wanting to speak to a UCSB EAP representative and respond in a timely manner

  • Return phone calls and email inquiries on a daily basis

  • Be very knowledgeable on the UCSB EAP, UCEAP, and MyEAP2 websites

  • Enter & update information in student databases

  • File documents in student electronic folders as needed

  • Review student applications and refer them to resources as needed

  • Maintain current information in brochure racks, bulletin boards, and other display areas when physically working on campus

  • Organize and clean the office, including recycling when physically working on campus

  • Other duties as assigned

 

Minimum Qualifications

Applicants must have been a previous UCEAP Participant. Applicants must have both a knowledge of and interest in furthering the aims of the Education Abroad Program. Peer Advisors should be willing to learn as much as possible about all UCEAP locations and must demonstrate ability to:

  • work with faculty, staff, parents, and students and must always represent UCSB EAP in a professional manner, including a mature and courteous attitude, a strict regard for student confidentiality, and a great level of cultural awareness

  • work with the reciprocal exchange students and be culturally sensitive

  • comfortably speak to large and small groups about UCEAP and UCSB EAP and facilitate discussions both virtually and in-person

  • use gmail, Google Calendars, Google Sheets, Google Docs, and Box for work purposes

  • use personal UCSB Zoom account for all EAP-related virtual events and meetings

  • be a full-time student registered for at least 12 units for the Fall 2020, Winter 2021 and Spring 2021 quarters. Your graduation date must be Spring 2021 or later

Highly Desirable Qualifications

  • Creativity, reliability, attention to detail, willingness to be flexible with work hours, and ability to take initiative are highly desirable.

  • Applicants from year-long programs and all majors including the sciences, engineering, and economics are encouraged to apply.

  • Applicants with office work, computer, and video editing experience and/or fluency in a foreign language are also highly desirable.

Technical Requirements

  • Aplicants must have a working computer, Ipad, or tablet (if you currently do not have one of these devices, please contact us for assistance)

  • Must have a stable Wifi connection and be able to work in an adequate working environment

  • Must have a working phone or an application that allows for phone calls

  • Must be able to download and use certain applications to phone or computer, including Zoom, Google Voice, social media apps, and others as needed 

  • Must be able to download UCSB’s secure VPN and must have virus protection installed on personal computer

  • Must have a working webcam and microphone

To be eligible for the position, you must attend all of the training days listed below.

Important Dates:

Application will be available starting July 13. The link listed in the section below will lead to the application.

Application due date: July 26, 2020 @ 11:59pm

You are encouraged to submit your application before July 26. NO late applications will be accepted.

If selected for an interview, you will be contacted approx. August 24. 

You will be contacted by phone. Only applicants selected for interviews will be contacted. Interviews will be conducted on Zoom. 

Interviews will take place: August 27 - September 1

Mandatory Training: September 21 - 30 (exact days/times TBD)

To be eligible for the position, you MUST attend all required training. Training may take place anytime during the dates listed above and could be between the hours of 9am-7pm. 

Regular fall quarter shift hours will begin: October 1 (first day of classes)

Application Procedure

Complete the online application by Sunday, July 26 @ 11:59pm PST. The application must be completed in one sitting, and you are required to upload your current resume. Late applications will NOT be accepted.